Student information page

Arrival and departures

Travelling by plane

  • You should arrive into and depart from London Heathrow Airport (airport code LHR)
  • You should arrive on the Sunday at the beginning of your placement between 11am and 6pm. Medical Projects staff will be in London Heathrow Airport between these times to escort you to our accommodation.
  • You should depart from London Heathrow Airport on the Saturday at the end of your placement any time after 10am

Travelling by train

  • You should arrive in London Kings Cross station on the Sunday at the beginning of your placement between 11am and 6pm. Medical Projects staff will be available to meet you at London Kings Cross Station to meet you between these times to escort you to our accommodation.
  • You should depart from London Kings Cross Station on the Saturday at the end of your placement any time after 10am.

Finding Flights

We recommend checking a website called SkyScanner when booking flights, there can be some good deals on flights, we have included a flight checking app below for your convenience.


Visa Application

If you are travelling on an EU passport you will not require a visa for your placement. If you are travelling on any other passport you will need to get in touch with your local Embassy in order to apply for your visa. You will just require a tourist visa for your placement. 

It is your responsibility to ensure your visa is completed correctly and returned to you in time for your trip.


Finding the correct insurance for your trip is very important and we will not take students who are not suitably covered.

International students should take out comprehensive travel insurance.  Normal travel insurance will not necessarily cover you for your work experience within a hospital. We recommend using a company called Wesleyan.

We recommend calling the team to ensure you receive the correct insurance package. You may source your own insurance as long as it covers your time within the hospital.

British citizens will not need additional medical insurance for their placement, but should consider taking out an additional form of insurance to cover any valuables. 

Terms & Conditions / Parental Consent

All students under the age of 18 must have a parent or guardian complete this section. Please read and agree to the terms and conditions: Terms and Conditions. If you are aged 18 or over, you may complete with your own details.

Name *
Name of Parent or Guardian
Name of Parent or Guardian
I have read and agreed to the terms and conditions*
I provide consent for the student name above to conduct a Medical Projects placement*


Health Declaration Form

Before you begin your trip we require a small amount of information about your current or past health conditions. This is so that we have all relevant information on hand just in case you need to see a doctor while you are away! 

All students under the age of 18 must have their parent or guardian fill in this section of your Information Form. If you are aged 18 or over you can fill in the form yourself. 

Your Information Form must be completed in one go, so please have this information to hand when you are ready to compete it. 


Students are advised to speak to their GP about the appropriate vaccinations before travelling. They will have your complete medical history and will be able to advise the most appropriate vaccinations.

Clothing requirements

Dress code

We post out a Medical Projects T-shirt to all students 3-4 weeks after the placement is confirmed. Students are asked to wear their Medical Projects T-shirts when they land at London Heathrow Airport or arrive at Kings Cross Station. This is to help us identify you on arrival and it also helps you meet other students at connecting airports or on the train.

Whilst on placement you will be required to travel to and from the hospital in suitable clothing, before changing into your scrubs at the hospital. You will also be required to dress smartly for the teaching day and your interview session day so please bring with you: 

  • Males: smart trousers and a long sleeved shirt
  • Females: dress/skirt/trousers that fall below the knee and a smart top.

Throughout your week, we will provide evening activities in London where you can dress down, and wear casual clothing. 


Students are required to take a set of scrubs to the hospital. A set of Medical Projects scrubs can be purchased from your student dashboard. 


Spending Money

We advise students to take between £80-£120 per week they are with us. You can change money into British Pounds Sterling before you leave your home country, or alternatively bring your debit card with you to use in one of the ATMs when you arrive.


London weather - especially in the winter! - can be temperamental, so please bring an umbrella and raincoat with you as it can rain at any time on any day.

Typical British weather!

Student Checklist

In sum, please ensure we have all the details listed below before you complete your Information and Travel forms which are found in the "To Be Completed By You" section of your Student Dashboard:

  • Arrival and departure itinerary including airport or station, time and date.
  • Airline, flight number and arrival time or train company and train arrival time
  • Insurance company name, policy number and 24 hr medical emergency contact number (if applicable)
  • Emergency contact details for a parent or guardian
  • Passport scan image
  • Passport-style profile picture for your hospital ID badge
  • Details of any dietary restrictions, medication and current or previous health issues.