Arrival and Departures

All students must arrive on the Sunday at the beginning of their placement and depart on Saturday after their placement.


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  • Arrival
    • Staff will collect students on Sunday between 5pm and 5:30pm. 
    • Staff and students will travel to the accommodation at 5:30pm. 
    • If your train arrives before 5:00pm don't worry. There are lots of shops and restaurants, as well as seating areas in the station for you to wait in until staff arrive!
  • Departure
    • Staff will drop students off at Kings Cross Train station at 11am on Saturday at the end of placement. 



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  • Arrival
    • Flight arrival between 11am-4pm on the Sunday before your placement.
    • Staff will be waiting to collect you from Arrivals between these times.
    • You may need to wait in the airport during this time until the final student, who is arriving by plane, has arrived.   
  • Departure
    • Staff will drop students at Departures at 12pm midday on Saturday at the end of placement. Book your flight no earlier than 2pm to ensure you have time to check in. 
    • If your flight is due to depart before this time you may need to to organise a taxi, or other means of transport, to the airport without staff supervision.

Other Travel Information

  • If you are based in London or are travelling by tube, you can meet staff at the Kings Cross Station arrivals meet point at 5pm.
  • If you would prefer to arrive directly at the accommodation this must be after 6:30pm on Sunday at the beginning of your placement. If you would prefer to travel directly from the accommodation this must be before 10am on Saturday after your placement.
    You must inform your student advisor in advance if this is your plan. 
  • Exact meeting points and staff contact numbers for arrivals will be e-mailed to you 1 week before your placement. 
  • You should submit your flight or train information via the forms above, or e-mail your student advisor with your alternative arrangements. 


Visa Application Information

If you are travelling on an EU passport you will not require a visa for your placement. If you are travelling on any other passport you will need to get in touch with your local Embassy in order to apply for your visa. You will just require a standard visitor visa for your placement. It is your responsibility to ensure your visa is completed correctly and returned to you in time for your trip. Please contact your Student Advisor if you require any supporting documents to apply for your visa. 


Insurance Information

Finding the correct insurance for your trip is very important and we will not take students who are not suitably covered.

We recommend international students take out comprehensive travel insurance, however as long as you are covered for emergency medical treatment and for repatriation in the case of an emergency, the amount of additional insurance you take out is up to you. 

British citizens will not need additional medical insurance for their placement but may wish to take out contents insurance.

Student Information Form

Before you travel with us we need some additional information from you such as emergency contact numbers, health and dietary requirements etc. as well as your visa or insurance information (if applicable), scanned passport image and profile picture. 

Please check the information on this page and submit your completed form as soon as possible, and no later than 30 days before your placement. Please also ensure you have read the terms and conditions of your placement before completing the form:  Terms and Conditions

  • Visa (If applicable)

    Once you have received your visa please e-mail an image of your visa to your student advisor. See the "Forms" section on your essential information page for further information.

  • Health Details

    The form will ask you for information of any current or past health issues, allergies, medications and nutrition information so please have this information ready. If you are under 18 your parent or guardian must complete this section of the form.

  • Emergency Contact Details

    You will need to enter the name, contact number, your relationship to, and the email address of your parent or guardian who you would like to use as your emergency contact.

  • Passport & Profile Picture

    The form will ask you to upload a scanned copy of your passport and a passport-style profile picture.

    The passport image must be of the information page. If you think you will have any issues with this please e-mail your Student Advisor before completing the form.

    The passport-style profile picture will be used on your ID badge, so please ensure the image is appropriate.

  • Insurance Company and Policy Details (If applicable)

    The form will ask you to enter the insurance company name, your policy number and the 24 hour medical emergency contact number See the "Forms" section on your essential information page for further information.


  • Under 18's

    If you are under 18, you will need a parent/guardian to be with you whilst completing the form, as there is a section which requires their consent and signature.

Health Information

Health Form

Before you begin your trip we require a small amount of information about your current or past health conditions. This is so that we have all relevant information on hand just in case you need to see a doctor while you are away! 

If you are under the age of 18 you must have a parent or guardian fill in this section of your Information Form (on your student dashboard), rather than completing it yourself. 


Students are advised to speak to their GP about the appropriate vaccinations before travelling. They will have your complete medical history and will be able to advise the most appropriate vaccinations.

Clothing requirements

Dress code

We post out a Medical Projects T-shirt to all students before their placement. Students are asked to wear their Medical Projects T-shirts when they arrive. This is to help us identify you and helps you to spot other students on arrival too!

Whilst on placement you will be required to travel to and from the hospital in suitable clothing, before changing into your scrubs at the hospital. You will also be required to dress smartly for the teaching day and your interview session day so please bring with you: 

  • Males: smart trousers, smart t-shirts or shirts
  • Females: dress/skirt/trousers that fall below the knee and a smart tops.

Throughout your week, you can wear casual clothing during evening activities and down-time.


Students are required to change into medical scrubs once they are in the hospital. A set of Medical Projects scrubs can be purchased below:

  • If you live in the UK we will post your scrubs to you.
  • If you live outside the UK, you can collect your scrubs on arrival to avoid any postal problems. 

    Please note:  Any scrubs ordered after Friday 29th June for Summer 2018 placements will be taken to Project London for you to collect on arrival.  


Spending Money

We advise students to bring between £80-£120 of spending money.  This will cover their lunches for the week and money for souvenirs etc during their free time. Please change money into British Pounds Sterling before you leave your home country, or alternatively bring your debit card with you to use in one of the ATMs when you arrive.

Evening Activities

We want to ensure every student gains the best possible experience whilst in London. During the week we have a series of exciting extra-curricular activities lined up to make sure you get to see the iconic sites and local culture. 


London weather, especially in the winter, can be temperamental, so please bring an umbrella and raincoat with you as it can rain at any time on any day.  Typical British weather!